The constitution was last amended at the Annual General Meeting of the Banbury Evergreens in November 2018 with notable changes being made in clauses 2 and 9.

The Constitution of the Banbury Evergreens

  1. The Association shall be called “The Evergreens”.
  2. The object of the Association shall be to promote sports and leisure activities for people in the 50+ age group in a spirit of respect and acceptance of all.
  3. Anyone who attends “The Evergreens” shall be entitled to join the Association.
  4. The management of the Association shall be vested in a Committee consisting of Chairman, Treasurer, Secretary and seven (7) Committee Members, to be elected by members of the Association at an Annual General Meeting. The Committee may co-opt casual members as necessary. Co-opted members may not vote. The quorum for all Committee Meetings shall be five (5).
  5. Each member attending General Meetings may have one vote. The Chairman may not have a casting vote (he/she may at Committee Meetings). To qualify for attendance under this rule a member’s contribution shall have been paid to 31st December. The Annual General Meeting to be held the last week in November, of which 21 days notice will be given.
  6. Contributions shall be £5.00 per year which shall run from 1st January to 31st December and shall be deemed irrevocably donated.
  7. The Treasurer shall keep a list of all names, addresses, receipts and payments of the Association. It shall be the responsibility of the Treasurer to prepare annual accounts and submit them at the Annual General Meeting. Two auditors shall be appointed.
  8. The rules may be added to, deleted or amended only at a General Meeting, of which 21 days notice must be given.
  9. In the event of a member or members having a grievance or dispute on matters or decisions pertinent to the Association’s activities which cannot be resolved informally, they shall present it to the Committee in writing. Once it has been discussed at a properly constituted meeting they shall decide by majority vote and inform the complainant(s) in writing. The Committee’s decision shall be final.
  10. Any group of eight (8) members joining together may call a Special General Meeting.
  11. Any member of five (5) or more continuous years reaching the age of eighty (80) shall have life membership.
  12. In the event of the club closing, any residual funds in the club’s bank account will be donated to a local charity or charities. At such time, all members will be invited to attend a Special General Meeting to decide which charity/charities would benefit.